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Welcome to the Town of Chilmark, MA
Selectmen's Meeting Minutes 07/03/12
Chilmark Board of Selectmen    July 3, 2012    Meeting Minutes

Present: Chairman Jonathan Mayhew, Warren Doty, Bill Rossi, Tim Carroll, Jonathan Revere,
Jonathan Klaren, Joan Malkin, Lenny Jason Jr., Pam Bunker, Ann Smith, Nancy Gardella,
Christine Flynn, Dr. James Weiss, Chuck Hodgkinson, Dennis Jason, Trevor Maciel, Kristen Palma and Remy Tumin.

Draft minutes from Board of Selectmen’s June 19, 2012 meeting were reviewed, an amendment was made. Mr. Rossi moved to approve the minutes as amended, Mr. Doty seconded the motion. SO VOTED: 3 Ayes

Arts of Martha’s Vineyard:
Ann Smith the Executive Director of Featherstone Center for the Arts presented “fall for the arts” an Arts MV event scheduled for October 2012. Nancy Gardella Director of the MV Chamber of Commerce and Christine Flynn the Director of Community Development of Martha’s Vineyard Commission are collaborating with island artists to extend the shoulder season.

Ms. Smith said that 4% of the islands economy is from arts & culture, 10% if you include interior design. Ms. Smith hopes that this collaboration to extend the season will boost the numbers more. Locally in Chilmark the Yard will be participating in the “fall for the arts”.
Ms. Smith said that Arts MV will be updating the progress of “fall for the arts” for interested parties to learn more and to participate.

Chairman Mayhew thanked Ms. Smith, Ms. Gardella and Ms. Flynn for their presentation.

Up Island Regional School District Committee:
Mr. Doty recommended appointing Robert Lionette as the Chilmark’s representative on the UIRSDC. Mr. Lionette would be fulfilling the term for the next three years. Mr. Rossi said he was very pleased with both Melissa Moore and Robert Lionette applications and ultimately chose Mr. Lionette because he has children at the Chilmark School. Mr. Doty moved to appoint Mr. Lionette to the UPRSDC. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes

The Rotary Club of Martha’s Vineyard
The Rotary Club of Martha’s Vineyard requests the use of the Community Center on Sunday October 14, 2012. Mr. Carroll said they would like to use the facility as an aid station for their annual fundraiser, 2012 Bike Tour of Martha’s Vineyard.

Mr. Doty moved to approve the request by the Rotary Club of MV. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes

Target Cancer Fundraiser:
Kristen Palma is present to request permission and collaborate with the Town of Chilmark in an event she is planning with Chris Fischer at Beetlebung Farm. This fundraiser will be a food and music event this  August 5, 2012.
Target Cancer Fundraiser continued:
Ms. Palma explained that her husband died of a rare cancer.
Her brother Paul Poth founded Target Cancer to help fund research for rare cancers like cholangiocarcinoma.

Mr. Doty requested that the event be limited to 200 persons. Sgt Klaren of the Chilmark police department offered police support if needed.

Mr. Doty moved to endorse this fundraiser for Target Cancer on August 5, 2012 with the a condition approval of the board of health for the food service. Mr. Rossi seconded the motion.
SO VOTED: 3 Ayes

Conservation Commission:
Joan Malkin was present to introduce herself and ask that the Selectmen appoint her to the Conservation Commission. Mr. Hodgkinson said that the position Ms. Malkin would be filling would be for one year.  

Mr. Rossi moved to appoint Ms. Malkin to the vacated seat on the Conservation Commission.
Mr. Doty seconded the motion. SO VOTED: 3 Ayes

Mr. Carroll said that the Police Chief and Highway Superintendent positions were inadvertently
left off the appointment list and asked that Brian Cioffi be appointed Police Chief and Keith Emin be appointed Highway Superintendent.  

Mr. Rossi moved both appointments. Mr. Doty seconded the motion. SO VOTED: 3 Ayes

Chairman Mayhew asked Mr. Carroll to be the Chilmark representative on the Martha’s Vineyard Commission. This appointment would be till the end of December 2012. Mr. Mayhew moved to appoint Mr. Carroll Chilmark’s Rep on the Martha’s Vineyard Commission. Mr. Doty seconded the motion. SO VOTED: 3 Ayes

Squibnocket Beach
Squibnocket Beach parking lot repairs were completed by John Keene Excavation on June 27th.
Mr. Rossi said that Keene Excavation did a great job. Mr. Carroll said he did not receive a single complaint that the road was closed for the repair.

Mr. Doty moved to authorize payment of the bill submitted by Keene Excavation in the amount of $5,800.00. Mr. Rossi seconded the motion.   
SO VOTED: 3 Ayes

Pasture Road Association:
Chairman Mayhew asked Bill Rossi to attend the Pasture Road Association meeting as representative of the town of Chilmark. Mr. Rossi said he would be happy to do so. Mr. Carroll said he would supply Mr. Rossi with the agreement. Mr. Carroll has a bill from the association
asking that the town pay $1,685.00 to DECA for more work that was needed and done to the
Pasture Road Association continued…
road in FY12.
Mr. Doty recommended Mr. Rossi authorize paying this bill if he finds it appropriate after this next association meeting.  

Special Town Meeting:
The STM is scheduled for August 6, 2012 at 8:00 pm. The warrant will have two articles. Mr. Doty began discussion of Article one which he read: To see if the town will vote to approve Menemsha Harbor projects funded by the Commonwealth known as Phase Three. Such plan being on file in the office of the Town Clerk.  Mr. Doty said this is very general and there will be debate about the structure of the docks. Mr. Carroll said it’s very general for the posting but there is another Selectmen’s meeting scheduled prior to the STM to be able to finalize the plan.

Mr. Rossi recommended that the Selectmen use the plan suggested by the Harbor Advisory Board but adding wooden planking on top of the concrete floating dock.

Harbor Master Dennis Jason spoke about the numerous injuries each year that happen on the fixed dock. Mr. Jason endorses the concrete floating dock plan. Mr. Jason said he took a survey of the boaters who were in the harbor over this past week and the consensus is an overwhelming preference for a floating dock. Mr. Jason said that the material of a concrete dock is safer; fire damage would be minimal if any.

Mr. Hodgkinson said that Bellingham Marine could supply ipe mahogany wood planking on top of the concrete dock at cost of $3.00 a square foot. That is approximately $5,000.00 -$6,000.00.    

Chairman Mayhew said the Selectmen’s office has received a letter from Debbie Hancock against having concrete floating dock; she is supporting Marshall Carroll’s opinion of rebuilding dock as is.

Mr. Jason spoke of his concerns of covering the concrete with decking for esthetic reasons when concrete is a non skid material. Chairman Mayhew agreed.

Mr. Doty summarized that there will be a single plan that the STM will be approved, disapproved or withdrawn.  Mr. Doty moved to approve wording of article one as written. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes
Article 2: To see if the town will vote to approve the following request of the Community Prevention Committee: to see if the town will vote to appropriate from the Community Preservation Housing Reserve Fund the sum of $75,000.00 to continue funding of the Chilmark Housing Year-Round Rental Conversion Program, managed by the Dukes County Regional Housing Authority.   

Mr. Rossi said he would abstain from discussion and motion of this article as he receives money from a tenant who receives some funding.

Article 2 Continued…
Mr. Doty moved to approve the wording as written for article two. Mr. Mayhew seconded the motion. SO VOTED: 2 Ayes, 1 Abstain

Harbor Master spoke to the Selectmen of the channel makers that are now back on station in the pond. Mr. Jason said a piling has been replaced that was new but damaged somehow, possibly a boat hitting it very hard he did not know the cause but saw to its replacement.

Mr. Jason said he would like to bring everyone’s attention to Mr. Maciel and commend him for his quick action at preventing a potentially devastating accident to a boater in Menemsha Harbor on July 1, 2012. Trevor Maciel is a newly hired Assistant Wharfinger.   

At this time Chairman Mayhew presented Trevor Maciel with a commendation signed by all three Selectmen.

MIIA Insurance Credits:
Mr. Carroll explained that the Town insurance provider MIIA offers credit towards insurance cost. The Town employees attended some of the courses and the Town of Chilmark has received $2,000.00 credit but it could be as much as $4,000.00 if all departments participate in training for this coming year.

Board of Assessors Temporary Hire:
Mr. Carroll asked that the Selectmen appoint Samantha Bunker as a temporary clerical assistant. Mr. Doty moved to appoint Samantha Bunker as a temporary clerical assistant. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes

Buy Back Time, Assistant Assessor:
Mr. Carroll spoke of buying back of time for the Assistant Assessors. Pam Bunker is owed 39.43 hours of comp time pay. Ms. Bunker had spent an inordinate amount of time during this years property re values due to the Mass. DOR requests.

Mr. Doty moved to approve to buy back time from Pam Bunker. Mr. Rossi seconded the motion. SO VOTED: 3 Ayes

Mr. Carroll asked that his concern about spending a warrant article for salaries go on record; that it is not a good idea.  
Iscol’s letter to Building Inspector and Board of Appeals:
Chairman Mayhew spoke of a letter that Mr. Iscol sent to the Board of Appeals asking that the Building inspector not grant the Zoia’s a certificate of occupancy. Mr. Jason said that if building code is satisfied he will not deny a CO. He also said that CO has not yet been requested.

Mr. Rossi said that there is a ZBA hearing scheduled for July 25, 2012 that will address this complaint.

Iscol’s letter to Building Inspector and Board of Appeals Continued…
Mr. Rossi said that our Zoning bylaws are antiquated. Mr. Jason agreed and said that the town should have a special permit process to work within the rules.

At 9:10 pm Chairman Mayhew moved to adjourn. Mr. Rossi seconded the motion.
SO VOTED: 3 Ayes

Minutes respectfully submitted by Diana DeBlase.             Approved 7/19/12

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Chilmark Town Offices: Chilmark Town Offices: 401 Middle Road, P.O. Box 119 02535-0119